Blinkpic Billing covers everything related to money on the platform. (1) Platform billing — subscription plans, Blinkpic Wallet credits, and Razorpay payments for features like notifications, AI edits, and memory reels (see Advanced help topics). (2) Studio Business Manager — a full CRM-style billing suite for photographers to manage quotations, orders, client payments, invoices, expenses, photographer payouts, and financial reports. Learn more on the billing product page at blinkpic.in/billing, or open Business in your dashboard after signing in as a photographer.

Business Manager is built for photographer (business) accounts — wedding studios, event photographers, and agencies that need quotations, orders, GST invoices, payment tracking, and payout management in one place. Sign up as a photographer from Profile Settings or the website signup flow to unlock Business features.

After logging in as a photographer, open Business from the main navigation. The sidebar includes Dashboard, Quotations, Orders, Payments, Invoices, Payouts, Expenses, and Reports. For a product overview, visit the billing page on the Blinkpic website.

The dashboard summarizes your studio finances at a glance: revenue collected, outstanding client dues, upcoming events, payment alerts (overdue or partial payments), unassigned photographer slots, and charts for income trends. Use date filters (7 days, 30 days, 1 year, or custom range) to focus on a period. Each card links to the relevant section — quotations, orders, or payments — for follow-up.

Under Account Master, Leads stores prospects before you confirm a booking (inquiry name, contact, event type, notes). When a lead converts, create a Customer record with billing details, GSTIN, and address for invoices. Customers are linked to quotations, orders, and payment history so you always see what a client owes across multiple events.

Item Master → Catalog holds your standard service line items (e.g. traditional photography, candid, album) with default rates — used when building quotations quickly. Studio catalog is a separate scope for in-studio product lines (prints, frames, album upgrades). Deliverables define what you owe the client after the shoot (edited photos count, album size, reels, etc.) and can be packaged and applied to quotations or orders so delivery status stays tied to billing.

Event Types (wedding, birthday, corporate, etc.) categorize bookings for reporting and let you pre-fill quotation templates. Consistent event types improve conversion reports and help filter the calendar and dashboard by the kinds of jobs you shoot most often.

Yes, when your business WhatsApp is connected under Profile Settings → WhatsApp Connection. You can then share quotation and invoice PDFs from Business Manager. If WhatsApp is not linked, Blinkpic prompts you to connect first or falls back to its default WhatsApp service. See the WhatsApp connection section for setup steps.

Team members with appropriate roles can access Business sections according to your account permissions. Use Team Login under profile settings to invite staff. Billing supports role separation so accountants can work on payments and reports while editors stay on galleries — align team roles with what each person should see.

Go to Business → Quotations → Create. Select or add a customer, choose event dates and line items from your catalog (or add custom lines), apply discounts and taxes, and save. Blinkpic auto-increments quotation numbers. Add deliverable packages if you track albums or deliverables per line. Preview the PDF, then share via WhatsApp, email, or download.

Open the quotation and use Convert to Order (or the convert flow from the quotation detail page). The order inherits line items, totals, and deliverables from the quote. The linked quotation number stays visible on the order for audit. You can then record advance payments and schedule photographers on the order.

Draft and sent quotations can be updated until they are converted to an order. Change line items, taxes, or client details from the quotation edit screen; revision history may appear in activity logs. If the client declines, mark the quotation accordingly so conversion reports stay accurate. After conversion, edit the order instead of the original quotation.

Save common combinations (e.g. wedding full-day + album) under Catalog → Packages. When creating a quotation, apply a package to insert multiple line items and deliverables in one click. Update package pricing centrally when your rates change so new quotes stay consistent.

Go to Business → Orders → Create and enter client, event dates, services, and amounts manually. This suits walk-in studio work or repeat clients where a formal quote was agreed offline. You can still attach deliverables and assign photographers after the order is saved.

Open the order → Payments (or Business → Payments). Add a Client Payment with amount, date, method (cash, UPI, bank transfer, cheque, online), and link it to the order. Partial payments reduce the outstanding balance on the dashboard and order detail. Record the final settlement when the event is complete.

From the order or calendar, assign photographers from Account Master → Photographers. Assigned staff receive WhatsApp notifications when configured. Unassigned slots appear on the dashboard so you do not miss coverage before the event date.

Studio Orders handle in-studio sales (prints, frames, reprints) separate from on-location event orders. Use the studio catalog for line items, track delivery of physical products, and run studio-specific collection and delivery reports. This keeps wedding/event billing separate from walk-in retail.

Each order can show a profit summary: client payments received minus expenses and photographer payouts allocated to that job. Use this before closing an event to confirm the booking met your margin targets.

Go to Business → Invoices → Create, select the customer and linked order (if any), and confirm line items with tax breakdown. Enter your studio GSTIN and the client GSTIN where applicable. Blinkpic generates GST-compliant PDFs with tax splits. Download or share the PDF; invoice numbers auto-increment like quotations.

Set your studio name, logo, address, GSTIN, and bank/UPI details under Profile → Business Branding and PDF Settings. Invoice and quotation PDFs pull from these templates so every document looks professional and matches your brand.

Send a quotation before the client confirms — it is an offer, not a tax demand. After confirmation (and often after receiving advance), issue an invoice for accounting and GST compliance. Many studios quote first, convert to order, record advance, then invoice the full or balance amount.

Yes. Line items support configurable tax rates (e.g. 18% GST on services, different treatment for albums). Discounts can be applied per line or on the document total. Confirm rates with your accountant; Blinkpic calculates display totals on the PDF and in reports.

Go to Profile Settings → PDF Template Settings. Settings are saved per photographer account and apply the next time you download or generate a quotation PDF from Business Manager. You can also open this page from the quotation PDF download modal via Customise PDF template.

Default mode uses the standard business layout: your logo, quotation number, contact details, and familiar Blinkpic structure. Custom mode is a minimal design without logo or quote number on the content pages — you control typography, colours, background, intro/closing pages, and one of three content layouts (Classic, Centered, or Elegant). Choose the mode under PDF Mode at the top of PDF Template Settings.

Upload full-page images under Intro (shown before the quote content) and Closing (after the quote). Add multiple pages in upload order; each appears as its own PDF page. Page background is a single image used behind the quotation content pages (with your text overlaid). Images are stored securely and reused for every quotation PDF until you replace or remove them.

Set Heading and Body font sizes with sliders. Pick a built-in Font family (Helvetica, Times, Courier, or Night Clash script), or upload a custom .ttf/.otf font (max 2 MB). In Custom mode, choose Content layout: Classic (left-aligned dates and services), Centered (underlined dates and OUTPUT sections), or Elegant (rounded pills and section bars). Optional Body text styling: bold, italic, or underline on line items and deliverables.

Under Colors, set Heading, Body, and Accent colours with the picker or hex code. Quick Accent presets (gold, blue, green, etc.) help match your studio brand. Click Save changes at the bottom of the Colours section so font, layout, mode, and colour updates are stored on the server.

Yes. Terms & Conditions (one line per numbered point) appears on quotation and order PDFs. Studio Terms & Conditions is a separate block used on studio order receipts. Upload an Authorized Signatory image (PNG with transparent background recommended) for invoices and receipts — it prints above the signatory label. Business branding (logo, address) still comes from Profile → Business Branding in Default mode.

Changes apply on the next PDF you generate or download for any quotation — there is no need to recreate old quotes. Your template is saved on your account and used whenever you Generate PDF or download a quotation.

Yes. From a quotation, use Generate PDF to build the file on the server with your saved template (intro, closing, fonts, colours, terms) and receive a time-limited download link. This matches the design you configured in PDF Template Settings and is ideal for sharing large or heavily customised quotes.

Linking your business WhatsApp lets Blinkpic send quotations, invoices, payment receipts, and photographer assignment notifications from your phone number, not a generic system number. Clients see messages from you, which improves trust and reply rates. If you disconnect, Blinkpic automatically falls back to its default WhatsApp service (ACS provider).

Open Profile Settings → WhatsApp Connection. You need a photographer/business account. The page shows connection status (Connected, Awaiting Scan, Disconnected, etc.) and guides you through linking.

On desktop: enter a required Instance name (e.g. Sales Team WhatsApp), click Generate QR, then on your phone open WhatsApp → Linked devices → Link a device and scan the QR on screen. Status updates automatically while waiting (polls every few seconds). When connected, you see your linked number and can Disconnect any time.

In the mobile app or mobile web view, use Pairing Code Connection: enter Instance name, your WhatsApp number with country code (digits only, e.g. 919876543210), then tap Generate Pairing Code. On your phone: WhatsApp → Linked devices → Link a device → Link with phone number instead → enter the 8-character code shown in Blinkpic.

Blinkpic uses a self-hosted Baileys sidecar (same idea as WhatsApp Web). Each business account gets its own linked instance; connection status and QR or pairing codes sync automatically while you wait on the settings page. Your phone must stay online to relay messages.

When connected, Business Manager routes: quotation PDFs, invoice PDFs, client payment receipts, and photographer order-assignment notifications through your linked number. Group photo-upload alerts for events use separate notification settings and may use wallet credits — they are not the same as business billing WhatsApp.

Disconnect logs out the Baileys instance and sets your channel back to the default ACS provider so Blinkpic can still send some messages centrally. If the QR times out (QR Expired), generate a new QR and scan again. Statuses like Logged out or Disconnected mean you need to reconnect before client-facing PDFs send from your number.

Business Manager checks that your Baileys WhatsApp is connected before sending quotation or invoice documents on WhatsApp. If not connected, you will see a prompt to open Profile Settings → WhatsApp Connection and complete linking. Until then, use email or PDF download, or rely on Blinkpic fallback WhatsApp where enabled.

Record cash, UPI, cheque, bank transfer, card, and online payments. Each entry stores amount, date, reference notes, and optional link to an order or invoice. The payment list supports filters by client, date, and status so you can reconcile collections quickly.

Blinkpic can alert you on the dashboard when dues are upcoming or overdue (Payment Alerts). Use WhatsApp or email (where integrated) to nudge clients for pending balances. Automated reminder templates depend on your notification setup; check Business settings and WhatsApp connection status.

Payment Alerts highlight orders with outstanding balances, overdue installments, or missing advance before the event date. Resolve them by opening the linked order and recording a client payment, or by contacting the client from the quotation or invoice share options.

Go to Business → Payouts and create a payout linked to a photographer and optionally to an order. Record amount, date, and method. Photographer salary payments under Account Master track fixed salaries separately from per-event payouts. Photographer statements summarize what you have paid each associate over a period.

Use Business → Expenses to log studio costs (travel, rentals, editing outsourcing, etc.). Categorize expenses and link them to orders when relevant so per-event profit reports include true costs. Monthly expense totals feed into revenue and P&L reports.

Expenses are general business costs (vendor bills, fuel, software). Payouts are payments to people on your team (freelance photographers, second shooters) for work on a booking. Both reduce profit but appear in different reports — expenses in expense reports, payouts in photographer performance and statements.

Business → Reports includes revenue summaries, profit and loss, client ledger (all transactions per client), photographer statements, quotation conversion rates, studio collection/delivery reports, and event-wise performance. Export or view PDF/CSV where offered. Use Report Lock (when enabled) to freeze a month after GST filing.

Open Client Ledger in Reports, select the customer, and see quotations, invoices, payments, and outstanding balance in chronological order. This is useful before the next event or when a client asks for a statement.

The Quotation Conversion report shows how many quotes became orders versus lost or pending. Use it to tune pricing, follow-up timing, and package design. Mark quotations correctly when clients decline so metrics stay reliable.